Downtown Business Development

Next Meeting January 14, 2009 at 5:30 PM @ Gracie's Restaurant

Planning “Touch down Tavares” on Saturday, January 31, 2009.
Sue reported that the coach of the Tavares High school football team was excited about this event and was willing to participate. He needed to check on the insurance requirements. The concern of liability for the high school children was raised and the group discussed maybe just playing adults against adults.

The question was put forth of whom and what the target outcome of the event was. The group decided that the events purpose was to have a family oriented event with a small town feel to help strengthen the communities bond. Therefore playing the high school team would generate interested from families who reside in Tavares. We could send home flyers via the school system in order to encourage families to come participate in cheering on the teams.

The question of how funds would be generated and who would get the funds was approached. It was decided that the Band would run the concession stand and earn that income.

A portion of the registration fees and/or 50/50 raffle would be donated to the football team and the cheerleaders. Other avenues of revenue would be Registration fee for adults of $50.00 (25 players x $50 = $1,250), program advertising sales (estimated around $1,500.) and a Grand Prize raffle for a large screen TV. Tickets would be sold 1 for $5.00 or 3 for $10.00 in order to keep cost down and encourage ticket sales. Estimated cost for the TV is around $400 and approximately 40 tickets would need to be sold to clear expenses of purchase. Any additional money would be a source of revenue.

Event Time Line:

2:00 Pre-game activities:
Longest throw contest
50/50 Raffle Ticket Sales
Grand Prize Raffle Ticket Sales
Concession Stand open
Performance by band and/or cheerleaders

2:20 Presentation of flag followed by Pledge and song or pray?

2:30 Kick off! (8 minute Quarters – need 2 referees)

3:15 Half time Show (Will that push back award ceremony time if game is estimated at 1 hour and 30 minutes with taking half time show into consideration?)

4:00 Award Ceremony (Example: MTG award -Most Time on Ground Award, etc.)
50/50 Raffle Drawing
Grand Prize Drawing

Things to follow up on:

Location of event: Empty field by Ace Hardware, grass triangle by Wooton Park, or School field. TJ and Andrew will measure triangle grass area.

Sue will confirm football players and insurance with coach.

Sue will contact the cheerleaders.
Rodger will contact the high school band.